Newsletter
Welcome to Avensong!
(Last Update: January 11, 2021)
We hope this newsletter will provide our residents helpful information about what’s happening in our neighborhood! If you have any questions about Avensong, please feel free to contact the Avensong HOA at hoa@avensong.org!
Aside from the Carriage seat vacancy, there is always a lot of work to be done in Avensong. As a community of 564 homes, we legally operate as a not-for-profit corporation and very few people (only about 1%) help run things. The fewer volunteers we have, the more work there is for each volunteer to do and the more stress they have to deal with to get the work done. Board and committee members are not paid or compensated for the time they put in to our community to make sure things like taxes and bills are paid, amenities are safe to use and HOA dues stay reasonable year after year. Without volunteer help, Avensong would be not be a nice or safe place to live. Please be patient when dealing with these volunteers and remember that gratitude and compliments are rarely offered but concerns and complaints are abundant. If you would be willing to help care for the community you live in so that you and your family can enjoy safely living here, please email hoa@avensong.org for information on how you can contribute.
Homeowners - important information is ready for you to download!
(Posted November 21, 2020)
Homeowners, please access the "Owner Information" page of this website. The HOA Board has uploaded information for you about upcoming 2021 HOA Dues as well as the 2021 Amenity Card Audit packet.
You will need your owner login and password to access this information. If you have not yet registered on this site for access to the "Owner Information" page, please click "Register" at the top right corner of this page. Once you receive your login and password you will be able to download the documents.
The 2021 Dues Information letter is for planning purposes only. Dues statements/coupons are being processed and mailed to your contact address, however, due to COVID mail delivery (USPS) is delayed. Please remember to confirm any payment information with the mailed copy of the statement when you receive it. If you need to update your contact information, you will need to do so in your HPI account (see the link on the menu of this website)
The 2021 Amenity Card Audit Packet needs to be completed before any amenity cards are reactivated. Landlords, be sure to have your tenants complete the tenant sections and you will also need to include a copy of the current lease on your home. Please follow the submission instructions included on the cover page of the packet to ensure your packet is processed!
January 2021 Amenity Update
(Posted January 11, 2021)
Homeowners please remember to complete the 2021 Virtual Amenity Card Audit. You can visit the Owner Information page of this website and download the 2021 Amenity Card Audit Packet. Once the packet is completed by owners, and tenants where applicable, and submitted, we will begin to re-activate amenity cards. Please note - COVID-19 prevented the 2020 audit from being completed, all amenity cards have been once again deactivated. The 2021 audit packet must be completed regardless of what may have submitted at the beginning of 2020.
The tennis courts are open!
If you have completed the 2021 Amenity Audit, your amenity card has been reactivated and you are welcome to use the tennis courts. We are still having issues with the lighting at the courts so at this time, there can be no nighttime play.Please remember, the State of Georgia is still under Pandemic Conditions and the Governor's orders still apply. Please limit the number of people on the courts to only 4 persons per court. Do not gather in crowds inside or outside of the courts. Maintain social distancing of at least 6'-0" (six feet) between people and when possible, please remember to wear a mask to help limit the spread of the virus.
The basketball court is unlocked!
Although there is no current plan to re-fit the court for basketball, the Board believes this gated area should be once again open for community use. Please remember, this area is not secured so please respect the other residents who would like to use this area. COVID rules apply here as well - do not gather in large groups, maintain social distancing of at least 6'-", wear masks. Please remember to take all of your belongings and pick up your trash when you leave the area, including pet waste.
The volleyball court
The volleyball court still needs repairs to be made. The Board is considering other uses for the court that would make it more appealing to the community as a whole. These ideas will be shared on this website and discussed at the 2021 Avensong HOA Annual Meeting (TBA) so please check back for updates!
2021 Architectural Control Committee Projects
(Updated January 11, 2021)
The HOA/ACC is currently working on clean-up projects that will help Avensong maintain its charm and appeal as a community within the City of Milton. Please take a moment to look at your home and if any of these situations apply to you, please be ready to address them. Over the next several months, formal notices will be sent to homeowners asking for these items to be addressed so this is an opportunity to address them sooner rather than later.
All Avensong Community Design Standards are available for download on the "Governing Documents" page of this website. Please remember, any exterior change/modification to your home requires prior approval from the ACC. The Architectural Modification Request Form can be downloaded from the Governing Documents page as well.
Pressure washing
Please check all sides of your home, your driveway and any fencing around your property that may need to be cleaned. It is suggested that you schedule pressure washing early to avoid delays due to many homes needing to be cleaned.
Painting
Please remember that our community standards require front doors, shutters and decorative awnings all be painted the same color and trim around windows and doors must be painted white.
Mailboxes
Mailboxes should be cleaned, painted and in good repair.
Satellite dish
Satellite dishes and related hardware must be removed from your home if there is not an active account.
Trash cans
Trash and recycle cans/bins must be placed out of sight from the street after service.
If you have questions about the ACC or our Community Design standards, please email ACC@avensong.org.
Avensong HOA Board Seat Still Open
(Posted October 20, 2020
Updated January 11, 2021)
There is still a vacancy on the Avensong HOA Board of Directors. We are seeking to fill this vacancy with a resident homeowner, living in the Carriage section, current on dues with no outstanding fines or violations on your homeowner account. Without this seat being filled, the Carriage section has no voice in Avensong related business.
NOTE:You live in the Carriage section if your home is on Serenade Ct, Avensong Ives, Avensong Crossing, Sonata, Aria Ct, Aven Ct, Silhouette Ct, or Cadence Ct.
New HPI Property Manager for Avensong
(Posted October 20, 2020)
The Avensong HOA Board of Directors, Village at Avensong HOA Board of Directors and Avencroft at Avensong HOA Board of Directors are pleased to welcome Christy Barber as our new property manager at Homeside Properties, Inc.
You can contact Christy via email at cbarber@homesideproperties.com. If you'd like to leave her a voice mail you can call 678.248.8821. Please give her at least 48 hours to respond to your phone call, she has other communities to manage as well.
Instant Violations and Penalties - EXPANDED!!
(Posted October 1, 2019)
The HOA Board of Directors has expanded the list of "Instant Penalties" for covenant violations to include other violations as well as amenity use violations. These violations incur an immediate penalty that will not be waived. It is up to every homeowner and resident to be aware of these penalties and to check the website frequently for updates. You can find the most recent list of penalties on our Governing Documents page.
HOA Committees need your help!
If you own a home and/or live in Avensong, this is your community and the HOA Board of Directors needs your help taking care of it! We have several committees with openings and would love to have more of our residents involved!
If you are interested in being a part of any of these committees, or would like more information on what they do, please email hoa@avensong.org and put "committees" in the subject line!
- ACC - Helps maintain community design standards and works with residents to make sure they keep to those standards. (More info below)
- Neighborhood Watch - Works with the Milton Police Department in keeping our community safe for everyone. (More info below)
- Finance - Help review community financials and work with the board to plan accordingly.
- Pool - Help keep an eye on things at the the pool to make sure it runs safely all summer long.
If you have other ideas for our community, please let us know! We're always willing to hear from our neighbors!
In and around the clubhouse
Propping Open Secured Gates and Doors is Prohibited!
The gates and doors around the pool and tennis courts require secure card access for everyone’s safety and protection. Propping these gates and doors open leaves the neighborhood (you!) open to security concerns, damages and liability. It also causes damage to the gates and locking mechanisms. Anyone caught propping open secured gates and doors, or accessing the amenities by any means other than using an active amenity card, will be subject to loss of amenity privileges. (Smile, you’re on video camera!)
No Overnight Parking at the Clubhouse!
Any unauthorized parking at the clubhouse after the amenities are closed will result in your vehicle being towed. If you need to park at the clubhouse overnight (extra house guests, moving van, etc.) please contact the HOA to let us know. If we don’t have your vehicle make/tag info on file, your vehicle may be towed. Contact the HOA for clubhouse parking information at hoa@avensong.org.
Community Committees
Architectural Control Committee
In 2018 the ACC completed an update of our community design standards.
Please remember an ACC Change Request form must be submitted and approval received before exterior changes to your home or landscaping can begin. In the event that any exterior work without prior approval of the ACC occurs, the board may impose an immediate fine of $250.00 with additional daily fines possible.
The Design Standards and Application for Architectural Change can be found on the "Governing Documents" page of this website.
If you have questions about our community standards, exterior projects you are considering for your home or the ACC process, please contact the ACC at ACC@avensong.org.
The Neighborhood Watch
IMPORTANT NOTE: If you call 9-1-1 from your cell phone you MUST mention CITY OF MILTON or your call will be routed to Forsyth County!
Currently we are not holding regularly scheduled Neighborhood Watch meetings. As the Milton Police Department provides us with crime watch updates, we will share them on the "Crime Watch" page of this website.
Future Happenings
Please check back regularly for updates about what's going on in Avensong!
If you have not registered on the website, please do so. You will be added to our email list and you will receive regular updates and notices about Avensong happenings!
If you have any comments, thoughts or questions about our community, we’d love to hear from you! Please visit our Board Members & Contacts page for how to email the HOA Board of Directors and management company personnel.