Newsletter
Welcome to Avensong!
(Last Update: July 11, 2020)
We hope this newsletter will provide our residents helpful information about what’s happening in our neighborhood! If you have any questions about Avensong, please feel free to contact the Avensong HOA at hoa@avensong.org!
Avensong Amenity & COVID-19 Update: July 11, 2020
(see below for information on re-activating amenity cards)
The Governor of the State of Georgia has extended the State of Emergency Order through August 11, 2020.
The Avensong HOA Board of Directors is continuing to work toward the re-opening of our amenities during the current COVID-19 pandemic.
Members of the HOA Board of Directors reviewed the Governor’s latest regulations (May, 27, 2020) for re-opening our amenities and after speaking with the community attorney about these items, it was determined that Avensong is still unable to comply with the regulations outlined in the Governor of the State of Georgia's "State of Emergency" declaration and Department of Health requirements and therefore the amenities are to remain closed at this time.
In the hopes of getting the residents of Avensong to understand the difficulty facing the Board regarding opening the amenities, a letter to the community outlining the restrictions and regulations that must complied with, and the reasons why Avensong is unable to comply, has be created for you.
You can view the letter by clicking the following link: Avensong 2020 Amenity Closure Explanation Letter
The Board would like to remind everyone that while other area facilities are able to open, those facilities have the ability to meet the Governor's legal requirements to safely do so. Fortunately, for residents of the City of Milton, there are public facilities that are able to meet the legal requirements and are either open now or will be opening soon. Please visit the City of Milton and the City of Alpharetta websites for information on their facilities and what you will need to do to access them.
The Board understands your frustration with not being able to use the amenities and asks that you please remember these are challenging times for everyone. The goal of their efforts is to do what is best for the entire community. Your patience is greatly appreciated.
If you have any questions about the opening of the Avensong amenities, please email hoa@avensong.org.
Stay safe and stay healthy!
Activating your amenity card for 2020
All amenity cards have been de-activated for access to gated areas including the tennis courts, bathrooms and the pool area. In anticipation of the amenities re-opening, you will need to have your amenity card re-activated and you must make sure you have completed the following:
1) All homeowners must be current on HOA dues and carry no additional fines/penalties. In order to check your account, please visit your HPI CINC account. You can click on the link on the left side of this page, “Manage My HPI Account”, to access the CINC website and your homeowner account. If you do have outstanding delinquencies, please follow the link from the CINC site to Town Square to pay these.
2) Each homeowner was asked earlier in the year to sign and submit the "2020 Avensong Owner Census" issued with the HOA Dues statement for 2020. If you are a homeowner and have not yet submitted this form, you can download it here. Please note that until a signed copy of this form is submitted, your amenity card will not be re-activated. Tenants, you will need to contact your landlord to make sure they have submitted this form.
3) Each homeowner AND tenant (if a rental property) will need to sign the “Avensong 2020 Amenity Use and Rules” document. This document can be found and downloaded here. Please note that until a signed copy of this form is submitted, your amenity card will not be re-activated. Tenants, you will need to contact your landlord to get a copy of the form after they have signed it and sign below their signature.
4) Each resident wishing to use the amenities must sign and submit the "COVID Waiver and Release of Liability". This document can be found and downloaded here. Please note that until a signed copy of this form is submitted, your amenity card will not be re-activated.
The signed forms can be submitted via:
(Please include “Attn: Avensong" in the subject line/cover letter):
a. Email to our property manager at: SJones@homesideproperties.com
b. Fax to our management company to: 678.297.9491
c. Send via US Mail to: Stephen Jones/Avensong, 2555 Westside Parkway, Suite 600, Alpharetta, GA 30004
We will continue to update you on the status of our amenities. Please watch for future eblasts as well as updates on this website.
If you have any questions about re-activating your amenity card, please contact hoa@avensong.org.
2020 HOA Quarterly Meetings
Due to the COVID-19 pandemic and "shelter-in-place" statewide restrictions, we will be unable to hold our regularly scheduled quarterly HOA meetings until after the restrictions are removed. If you have questions for the HOA Board of Directors please email them at:
For the Carriage and amenities - hoa@avensong.org
For The Village at Avensong - VillageHOA@avensong.org
For Avencroft at Avensong - AvencroftHOA@avensong.org
2020 HOA Annual Meetings
The Annual meetings for all (3) HOAs were held Saturday, February 29, 2020. Unfortunately a quorum of members was not met for any HOA and therefore no new business was able to be conducted.
Presentations were shared with those in attendance regarding what was happening in each section, including special projects and financial information. These presentations are available for download to homeowners who have registered for owner access on this website.
Instant Violations and Penalties - EXPANDED!!
(Posted October 1, 2019)
The HOA Board of Directors has expanded the list of "Instant Penalties" for covenant violations to include other violations as well as amenity use violations. These violations incur an immediate penalty that will not be waived. It is up to every homeowner and resident to be aware of these penalties and to check the website frequently for updates. You can find the most recent list of penalties on our Governing Documents page.
HOA Dues Delinquencies
(Posted August 01, 2019)
Attention Avensong Homeowners: The Avensong HOA Board of Directors has issued an important statement regarding HOA Dues Delinquencies. Please visit our Governing Documents page to read and download a copy of this statement.
HOA Committees need your help!
If you own a home and/or live in Avensong, this is your community and the HOA Board of Directors needs your help taking care of it! We have several committees with openings and would love to have more of our residents involved!
If you are interested in being a part of any of these committees, or would like more information on what they do, please email hoa@avensong.org and put "committees" in the subject line!
- ACC - Helps maintain community design standards and works with residents to make sure they keep to those standards. (More info below)
- Neighborhood Watch - Works with the Milton Police Department in keeping our community safe for everyone. (More info below)
- Finance - Help review community financials and work with the board to plan accordingly.
- Pool - Help keep an eye on things at the the pool to make sure it runs safely all summer long.
If you have other ideas for our community, please let us know! We're always willing to hear from our neighbors!
In and around the clubhouse
Propping Open Secured Gates and Doors is Prohibited!
The gates and doors around the pool and tennis courts require secure card access for everyone’s safety and protection. Propping these gates and doors open leaves the neighborhood (you!) open to security concerns, damages and liability. It also causes damage to the gates and locking mechanisms. Anyone caught propping open secured gates and doors, or accessing the amenities by any means other than using an active amenity card, will be subject to loss of amenity privileges. (Smile, you’re on video camera!)
No Overnight Parking at the Clubhouse!
Any unauthorized parking at the clubhouse after the amenities are closed will result in your vehicle being towed. If you need to park at the clubhouse overnight (extra house guests, moving van, etc.) please contact the HOA to let us know. If we don’t have your vehicle make/tag info on file, your vehicle may be towed. Contact the HOA for clubhouse parking information at hoa@avensong.org.
Community Committees
Architectural Control Committee
In 2018 the ACC completed an update of our community design standards.
Please remember an ACC Change Request form must be submitted and approval received before exterior changes to your home or landscaping can begin. In the event that any exterior work without prior approval of the ACC occurs, the board may impose an immediate fine of $250.00 with additional daily fines possible.
The Design Standards and Application for Architectural Change can be found on the "Governing Documents" page of this website.
If you have questions about our community standards, exterior projects you are considering for your home or the ACC process, please contact the ACC at ACC@avensong.org.
The Neighborhood Watch
IMPORTANT NOTE: If you call 9-1-1 from your cell phone you MUST mention CITY OF MILTON or your call will be routed to Forsyth County!
Currently we are not holding regularly scheduled Neighborhood Watch meetings. As the Milton Police Department provides us with crime watch updates, we will share them on the "Crime Watch" page of this website.
Future Happenings
Please check back regularly for updates about what's going on in Avensong!
If you have not registered on the website, please do so. You will be added to our email list and you will receive regular updates and notices about Avensong happenings!
If you have any comments, thoughts or questions about our community, we’d love to hear from you! Please visit our Board Members & Contacts page for how to email the HOA Board of Directors and management company personnel.