Welcome to Avensong!
We hope this newsletter will provide our owners and residents helpful information about what’s happening in our neighborhood!
If you have any questions about this content or Avensong, please feel contact the Avensong HOA at firstname.lastname@example.org!
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Amenity Cards Continue to Be Proceesed - Please Be Patient!
(posted June 1, 2021)
If your amenity card is not working please be patient, last minute requests from homeowners created a backlog with our management company. As they return to the office this week, they will continue to work through the backlog. In the future, the Board hopes its suggestion that the community act quickly is taken more seriously.
Please continue to check your card to see if it has been activated. You can test it on any of the outer gates around the clubhouse or on the tennis court gates. If your card is still not working by Thursday, please contact HPI and remember, they only work half-days on Friday so they will not be able to activate cards over the weekend.
(posted May 12, 2021)
We are only a few weeks from our pool opening for the 2021 summer season! We are planning on opening Saturday, May 29 for this summer season! Our pool hours will be 6:30am – 8:00pm throughout the summer until Labor Day.
In order for your amenity card to be activated you must be current on your homeowner account (dues paid, no outstanding fines/violations) and you must have submitted the 2021 Amenity Card Audit Packet. The packet is downloadable from the “Owner Information” page of this website. It will take a few business days to process your packet so please don’t wait until the last minute before Memorial Day Weekend to submit it.
**Investors, please remember that YOU must complete the homeowner section of the packet and your tenant must complete the tenant section. We will not accept packets completed on your behalf by your home’s management company/agent.
Special Pool Hours
Our new pool company, United Pool Management, will be cleaning and treating our pool daily around lunch time each day. Everyone will be asked to get out of the pool for approximately 30 minutes so this work can be done without interruption. A gate attendant will be on duty from 12:30-8:00pm. Please treat the attendant with respect; they are here to ensure that everyone is safe and able to enjoy the pool.
There will be two special events at the pool this summer, hosted by United including a “Pool Rules Trivia” contest for kids opening weekend. Kids visiting the pool will be asked questions about our pool rules and if they answer correctly, they will get a treat! Our pool rules are included in the 2021 Amenity Card Audit packet, can be downloaded by clicking here and are posted on signs around the pool and clubhouse!
Later this summer, United will be hosting an ice cream social for us!
Make sure you have registered on this site for real-time email updates and check back for more information and updates on these events.
We all need to remember that our pool and equipment is 30 years old. Like many other consumer goods affected by COVID, pool supplies and equipment are in short supply and delivery of these items can take weeks. The chlorine and other chemicals that keep our pool water safe to swim in are in short supply and high demand. It is important that we all do what we can to help our pool run efficiently and stay open throughout the summer.
Here are a few key reminders for everyone:
- Please do not go into the pool covered in dirt, grass or sand. The Fulton County Board of Health requires that everyone rinse off before entering the pool and there are two very nice showers in each of the bathrooms for you to use.
- Please do not bring food or drinks into the pool.
- Please throw your trash away. Leaving it makes a mess for others to have to clean up and it can blow into the pool. If you smoke, please do outside of the pool are and properly dispose of your trash.
- Please use the bathrooms as needed and wash children in the bathrooms, not in the pool.
- Please do not put pool furniture into the pool. If you have dirty pool toys, please rinse them before bringing them in the pool.
If we all do these simple things we will help keep our water cleaner and our chemical supply will last longer which in turn, helps our equipment operate more efficiently. If we run out of chemicals, we will have to close the pool.
Additionally, the Fulton County Board of Health has a set of rules for "community" pools. Avensong's list of pool rules includes those from Fulton County. Please review the pool rules to make sure you know what they are and are following them. Our pool can be closed for the remainder of the summer if Fulton County gets reports that people are not following the rules. You can review the pool rules by downloading the 2021 Avensong Amenity Rules. If you have questions about the rules, please email email@example.com.
The Volleyball Court
The volleyball court demo project is scheduled to begin at the end of June. We anticipate about 6 weeks to have everything done and for the new sod to be well established before we can run and play on it. Caution tape will be put around the area after the new sod is in as a reminder to give our new grass a chance to grow! Please stay off the new grass once it’s installed and keep kids and pets off too! We want this to be a great area that we can all begin using as soon as possible.
The Tennis Courts
If you see any issues with the courts, please email firstname.lastname@example.org. We do have net cranks, so please do not try to adjust the nets by hand. If they need adjusting, contact the HOA Board and let us know. Also, please remember to turn off the lights when you’re done playing and please put your trash in the trash cans instead of leaving it on the benches or the courts. The people coming in after you want to play tennis too, they don’t want to have to clean up the courts!
In and around the clubhouse
Propping Open Secured Gates and Doors is Prohibited!
The gates and doors around the pool and tennis courts require secure card access for everyone’s safety and protection. Propping these gates and doors open leaves the neighborhood (you!) open to security concerns, damages and liability. It also causes damage to the gates and locking mechanisms. Anyone caught propping open secured gates and doors, or accessing the amenities by any means other than using an active amenity card, will be subject to loss of amenity privileges. (Smile, you’re on video camera!)
No Overnight Parking at the Clubhouse!
Any unauthorized parking at the clubhouse after the amenities are closed will result in your vehicle being towed. If you want to park at the clubhouse overnight (extra house guests, moving van, etc.) please contact the HOA to let us know. If we don’t have your vehicle make/tag info on file, your vehicle may be towed. Contact the HOA for clubhouse parking information at email@example.com.
Amenity Committee Volunteers Needed
We are still looking for volunteers to help the Board of Directors keep an eye on things in and around the amenities. If you’ll be using the amenities and would be interested in helping keep them fun and safe for everyone (you are not “amenity police” and will not have to confront anyone) please email firstname.lastname@example.org. If you have already volunteered, thank you and someone will be contacting you soon!
(updated May 12, 2021)
Around the amenities
Please remember the amenities are for all Avensong residents to use and enjoy. We ask that you keep other people in mind when playing in and around our amenities and common areas. Show respect to your neighbors and to the amenities. If you are playing or riding your bike in the parking lot, please watch for cars and stay far away from parked cars. Parents should accompany small children when they are playing on the play structure. If you bring potential trash with you to the common areas (food containers, bottles, bags) please take any trash with you when you leave. If your amenity card is activated, please place trash in the receptacles stored under the clubhouse deck.
(Originally posted March 14. 2021)
The Milton Police would like to remind all parents to make sure your kids are wearing helmets when riding their bikes. This is a law in the City of Milton, but more importantly, wearing a helmet could prevent serious injury in the event of an accident.
Children should also be extra careful when riding on the streets throughout our community. Many drivers don’t keep an eye out for bikes (or pedestrians) and often don’t stop at stop signs. Whether riding or walking, please make sure the intersections are clear before going through them, especially the two main intersections near the clubhouse: Avensong Ives/Avensong Crossing and Avensong Ives/Avensong Village Circle.
When riding bikes, scooters and skateboards or playing in the clubhouse parking lot, please stay away from parked cars. You may not know when a car is about to pull out or someone is about to open their car door. You also don’t want to damage someone's car with a bike or other toy. The gates around the old basketball court are open, please consider playing in that area away from cars and other people that are coming and going through the clubhouse parking lot.
(Originally posted March, 14, 2021)
If your dog is not in your yard please respect your neighbors; control and pick up after your dogs.
The pet waste issue continues to be a big problem for our community. Please remember to pick up after your dog. Not only is it a law in the City of Milton, it is the polite thing to do. We do have a $50.00 “Instant Penalty” for not picking up after your dog when not on your own property. If you see someone not pick up after their dog, please take a picture of the person with the dog and the mess they left behind. When we identify the human, they’ll be issued a fine. (This penalty and others can be found on the Governing Documents tab of this website.)
Dogs in the Basketball Court
(updated May 12, 2021)
While it is lots of fun to let your dogs run free in the enclosed area, please remember to pick up after them. Other people, including children and other dogs, use that area to play in too. If the pet waste continues to pile up in the court area we will unfortunately be forced once again to close the area to everyone.
Dogs must be on a leash if not in their own yard. This is a law in the City of Milton and is also subject to an “Instant Penalty” of up to $50.00. It is not safe for your dog to be running loose due to speeding cars and encountering other dogs that may not be dog friendly. There are people in our community who don’t want a loose dog running up to them, their children or their own dogs. Our streets are public and everyone has a right to use them without being harassed by an off-leash dog.
When you are walking your dog on a leash (thank you!), please keep them from roaming far up into neighbor’s yards. The leash law in Milton specifies a 6’-0” leash should be used to walk a dog. We know many dog walkers use retractable leashes so please please keeps your dogs close to you and the street when walking. Most of the good smells are close to the curbs anyway!
Upcoming Avensong HOA 2nd Quarter Meeting
(Posted May 12, 2021)
The Avensong HOA Boards of Directors are planning our 2nd quarter "open" HOA Board meeting for some time in June. At this time the Boards are considering another "virtual" meeting in the hopes to get better attendance. Details about this meeting will be shared via eblasts and updates on this website.
The Avensong (Master) HOA Board of Directors is again looking for another representative from the Carriage section. If you are a resident-owner living in the Carriage section and are in good standing, please contact email@example.com if you are interested.
The Village at Avensong HOA Board of Directors is currently looking for one additional Board member. If you are a resident-owner living in the Village section and are in good standing, please contact VillageHoa@avensong.org if you are interested.
The Avencroft at Avensong HOA currently does not have a Board of Directors. All decisions regarding Avencroft are being made by the Avensong HOA Board. If you are a resident-owner living in Avencroft, are in good standing and woudl like to help Avencroft make its own decisions, please contact AvencroftHoa@avensong.org if you are interested.
2021 HOA/ACC "Return To Standards" Projects Continue
(Updated May 12, 2021)
NOTE: For a quicker response on ACC items, please contact ACC@avensong.org and not our management company.
The HOA/ACC is currently working on projects that will help Avensong maintain its charm and appeal as a community within the City of Milton. Please take a moment to look at your home and if any of these situations apply to you, please be ready to address them. Over the next several months, formal notices will be sent to homeowners asking for these items to be addressed so this is an opportunity to address them sooner rather than later.
All Avensong Community Design Standards are available for download on the "Governing Documents" page of this website. Please remember, any exterior change/modification to your home requires prior approval from the ACC. The Architectural Modification Request Form can be downloaded from the Governing Documents page as well.
Please check all sides of your home, your driveway and any fencing around your property that may need to be cleaned. It is suggested that you schedule pressure washing early to avoid delays due to many homes needing to be cleaned.
If you live in the Carriage section please remember that it is your responsibility to maintain your front (and back) lawns. Please provide weed control if your lawn needs it and mow regularly. We are in the growing season and weeds grow faster than grass. If you are continuously receiving notices to mow your lawn, please make sure the weeds in your lawn are under control.
Tree limbs and roots are the responsibility of the property they are on, regardless of property lines, not the property of the parent tree. If you are unsure about pruning your trees, or those branches coming across from a neighbor's yard, please contact ACC@avensong.org for help. We will be happy to help you with your tree issues!
Please remember that our community standards require front doors, shutters and decorative awnings all be painted the same color and trim around windows and doors must be painted white.
Mailboxes should be cleaned, painted and in good repair.
Satellite dishes and related hardware must be removed from your home if there is not an active account.
Trash and recycle cans/bins must be stored out of sight from the street after service.
If you have questions about the ACC or our Community Design standards, please email ACC@avensong.org.
If you own a home and/or live in Avensong, this is your community and the HOA Board of Directors needs your help taking care of it! We have several committees with openings and would love to have more of our residents involved!
If you are interested in being a part of any of these committees, or would like more information on what they do, please email firstname.lastname@example.org and put "committees" in the subject line!
Architectural Control Committee
In 2018 the ACC completed an update of our community design standards. We'll be doing that again toward the end of the year and would like volunteers to help with that. We'd love to have people with a flair for style, designers, real estate agents and contractors, professionals or hobbyists! If you are an owner or resident in Avensong and would be interested in working on a Design Standards review and update this fall, please contact ACC@avensong.org.
Please remember an ACC Change Request form must be submitted and approval received before exterior changes to your home or landscaping can begin. In the event that any exterior work without prior approval of the ACC occurs, the board may impose an immediate fine of $250.00 with additional daily fines possible.
The Design Standards and Application for Architectural Change can be found on the "Governing Documents" page of this website.
If you have questions about our community standards, exterior projects you are considering for your home or the ACC process, please contact the ACC at ACC@avensong.org.
Are you good at managing finances? Do you have a knack for numbers? The HOA Board of Directors is looking for help with our community's finances. Avensong has three sections with three budgets and three separate project plans. If you are interested in helping Avensong manage your money, contact the Board at email@example.com.
If you enjoy our amenities and would like to help the Board of Directors keep them safe and open, please volunteer to help us do that! We need eyes and ears to give us a head's up if something isn't working or if there are other problems. We'd also love to get some positive feedback and ideas about how we can improve things around our community. We are not looking for "police" or "enforcement", just a little help making sure our residents are enjoying themselves. If you'd be interested in helping with this committee, please contact firstname.lastname@example.org.
If you have other ideas for our community, please let us know! We're always willing to hear from our neighbors!
The Neighborhood Watch
IMPORTANT NOTE: If you call 9-1-1 from your cell phone you MUST mention CITY OF MILTON or your call will be routed to Forsyth County!
Currently we are not holding regularly scheduled Neighborhood Watch meetings. As the Milton Police Department provides us with crime watch updates, we will share them on the "Crime Watch" page of this website.
Please check back regularly for updates about what's going on in Avensong!
If you have not registered on the website, please do so. You will be added to our email list and you will receive regular updates and notices about Avensong happenings!
If you have any comments, thoughts or questions about our community, we’d love to hear from you! Please visit our Board Members & Contacts page for how to email any of the HOA Boards of Directors and management company personnel.